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City Clerk

The City Clerk duties include, but are not limited to:

  • Be the custodian of all the city records, books, files, papers, documents, and other effects belonging to the city,
  • In concert with the City Administrator carry on all of the official correspondence of the city as may be required,
  • Attend all meetings of the Board of Commissioners,
  • Make and keep a record of the proceedings and meetings of the Board of Commissioners pertaining to the city’s affairs transacted at any such meeting,
  • Maintain all personnel and payroll records and file the required corresponding reports,
  • Maintain custody of and catalog city ordinances, other official documents and records,
  • Ensure that all documents are publicly published as required by state statute,
  • Assist with preparation of temporary notes and bond transcripts for city projects,
  • Issue licenses and permits and maintain records therefore,
  • Assists the public with questions concerning municipal ordinances and procedures,
  • Supervise the maintenance of cash, expenditure and income registers,
  • Be responsible for all financial reporting, banking and investments,
  • Oversee the maintenance of City accounting records for both expenditures and revenues,
  • Assist the City Administrator with the maintenance of the City’s budget,
  • Assist the auditors with the year-end financial audit and reports of the City,
  • Coordinate City election notices and registration,
  • Be in charge of the issuance of and signs payroll and appropriation checks,
  • Maintain a Notary Public status to attest to the Mayor’s signature,
  • Work on special projects for the City Administrator,
  • Assist with the duties of Assistant City Clerk and Utility Clerk as necessary,
  • Attend job related training as deemed necessary,
  • Other duties as assigned.