City Clerk
The City Clerk duties include, but are not limited to:
- Be the custodian of all the city records, books, files, papers, documents, and other effects belonging to the city,
- In concert with the City Administrator carry on all of the official correspondence of the city as may be required,
- Attend all meetings of the Board of Commissioners,
- Make and keep a record of the proceedings and meetings of the Board of Commissioners pertaining to the city’s affairs transacted at any such meeting,
- Maintain all personnel and payroll records and file the required corresponding reports,
- Maintain custody of and catalog city ordinances, other official documents and records,
- Ensure that all documents are publicly published as required by state statute,
- Assist with preparation of temporary notes and bond transcripts for city projects,
- Issue licenses and permits and maintain records therefore,
- Assists the public with questions concerning municipal ordinances and procedures,
- Supervise the maintenance of cash, expenditure and income registers,
- Be responsible for all financial reporting, banking and investments,
- Oversee the maintenance of City accounting records for both expenditures and revenues,
- Assist the City Administrator with the maintenance of the City’s budget,
- Assist the auditors with the year-end financial audit and reports of the City,
- Coordinate City election notices and registration,
- Be in charge of the issuance of and signs payroll and appropriation checks,
- Maintain a Notary Public status to attest to the Mayor’s signature,
- Work on special projects for the City Administrator,
- Assist with the duties of Assistant City Clerk and Utility Clerk as necessary,
- Attend job related training as deemed necessary,
- Other duties as assigned.