City Clerk

The City Clerk duties include, but are not limited to:

• Be the custodian of all the city records, books, files, papers, documents, and other effects belonging to the city,
• In concert with the City Administrator carry on all of the official correspondence of the city as may be required,
• Attend all meetings of the Board of Commissioners,
• Make and keep a record of the proceedings and meetings of the Board of Commissioners pertaining to the city’s affairs transacted at any such meeting,
• Maintain all personnel and payroll records and file the required corresponding reports,
• Maintain custody of and catalog city ordinances, other official documents and records,
• Ensure that all documents are publicly published as required by state statute,
• Assist with preparation of temporary notes and bond transcripts for city projects,
• Issue licenses and permits and maintain records therefore,
• Assists the public with questions concerning municipal ordinances and procedures,
• Supervise the maintenance of cash, expenditure and income registers,
• Be responsible for all financial reporting, banking and investments,
• Oversee the maintenance of City accounting records for both expenditures and revenues,
• Assist the City Administrator with the maintenance of the City’s budget,
• Assist the auditors with the year-end financial audit and reports of the City,
• Coordinate City election notices and registration,
• Be in charge of the issuance of and signs payroll and appropriation checks,
• Maintain a Notary Public status to attest to the Mayor’s signature,
• Work on special projects for the City Administrator,
• Assist with the duties of Assistant City Clerk and Utility Clerk as necessary,
• Attend job related training as deemed necessary,
• Other duties as assigned.