October 16
CITY OF HIAWATHA
CITY COMMISSION MINUTES
MONDAY, OCTOBER 16, 2006
5:35 P.M.
HIAWATHA CITY HALL
723 OREGON ST.
1. Pledge of Allegiance/ Call to Order
The Hiawatha City Commission met in regular session at 5:35 p.m. on Monday, October 9, 2006 at City Hall with Mayor Gernon, Commissioner Schmitt, Commissioner Gamble and Commissioner Shamburg present. Commissioner Collins was absent.
Mayor Gernon stated if anyone would like to speak at the public meeting tonight, they needed to sign up in the front room.
2. Approval of minutes of the October 9, 2006 City Commission meeting.
Mayor Gernon stated that on page 6, half way down the page, the paragraph beginning with “Commission Shamburg made a motion…,” Commissioner Collins voted nay instead of Commissioner Gamble.
Commissioner Gamble made a motion, seconded by Commissioner Shamburg, to approve the minutes of the October 9, 2006 City Commission meeting as amended. Motion carried. 4 ayes.
3. Presentation of petitions, public comments, memorials.
Old Business
New Business
4. Consider Approval of Payment to the State of Kansas for the Series B, 2006 Post Lantern Street Light Project Bond Start Up Fee.
City Administrator Lynne Ladner stated we received an invoice from the State of Kansas State Treasurer for the Post Lantern Project start up fee in the amount of $2,075. We are seeking approval to pay this invoice.
Commissioner Schmitt made a motion, seconded by Commissioner Shamburg, to approve payment to the State of Kansas State Treasurer for the start up fee for the post lantern streetlight bonds in the amount of $2,075. Motion carried. 4 ayes.
5. Approval to Purchase Granite Plaques for Streetscape Planters.
City Administrator Lynne Ladner stated that the planters associated with the downtown streetscape project are all designed to have two black granite plaques attached to them. While the plaques are not included in the project, they are being paid for by funds being donated to the City to cover the City’s portion of the planters in the project.
We need approval to move forward with the purchase of the granite from Byrd Memorial so that they can move forward with this section of the project. The granite was already been ordered from China, because it has an eight-week lead time. This order was authorized by someone other than city staff. Byrd Memorial has approached the City seeking approval to move forward with this project. The cost of the granite is $4,712. This amount will be fully reimbursed to the City by the donations collected for the planters. So far the Streetscape Committee has commitments to provide the funds for thirteen of the nineteen planters.
Mayor Gernon asked if the cost of the granite will be coming out of those donations. City Administrator Ladner agreed it would. The donations are being given to the City, therefore the City is the one who originally has to pay the invoice.
Commissioner Gamble asked if the city would be responsible for any remaining costs. City Administrator Ladner stated that it was her understanding that the committee has acquired enough money through the donations to cover the costs of all nineteen planters.
Commissioner Schmitt made a motion, seconded by Commissioner Gamble to approve the purchase of the granite for the Streetscape planters in the amount of $4,712 to be reimbursed to the City by committed donations. Motion carried. 4 ayes.
6. CONSENT AGENDA
a. Payroll Appropriation #1068 in the amount of $37,768.21.
b. Approval of Utility Refunds in the amount of $723.94.
Commissioner Gamble made a motion, seconded by Commissioner Shamburg to approve the consent agenda as presented. Motion carried. 4 ayes.
7. Lynne Ladner, City Administrator.
The League of Kansas Municipalities suppers are beginning again in November. Regional One is scheduled to be in Lawrence on November 15, 2006. They highly recommend that the commissioners attend as the state representatives and senators will be at this meeting. The will be discussing State Legislative agenda. She will be attending this meeting and would like to the Commissioners to notify her if they plan on attending as well.
The League recommends that the City do a Saturday conference for the Municipal Code. It will take approximately four to six hours to review the entire code. Her suggestion would be to submit to the League all the documents that have been discussed to this point and schedule a meeting hopefully on a December weekend so the code could be finalized at the beginning of the next year.
Commissioner Schmitt stated that it was a good idea; however, December is a very busy month.
City Administrator Lynne Ladner stated that the League attorney needed to look over what the commission has already decided and any new ordinances. After the attorney meets with the Commissioners, they will take the information and bring back a final copy for the Commissioner s to approve.
Commissioner Shamburg stated that he visited with the gentleman as well. He stated that there are several cities the size of Hiawatha whom are going through the same procedure. This would be the best option to proceed with the Municipal Code.
Commissioner Gamble asked if the City will be charged for this session with the League attorney. City Administrator Ladner stated we will not be charged since it is included in the League membership.
Commissioner Schmitt asked if a Saturday would not work, could they possible post-pone a regular Monday night meeting, if there is a light agenda, and have the work session on a Monday night.
City Administrator Ladner stated that the only way this session would be possible is if all the Commissioners reviewed the code and had all their questions and concerns ready for the session.
Mayor Gernon stated he would like to get some possible dates and get the information to the League attorney for review.
8. Mayor Gernon.
9. Com. William Collins.
10. Com. Curtis Gamble.
11. Com. Marianne Schmitt.
Commissioner Schmitt stated that along with getting the code done, this is usually the time of year that they do the Strategic Planning Meeting. In the past, the City has worked with Wichita State and usually has the meeting scheduled in January. If the Commission was in agreement to do the Strategic Planning Meeting once again, Commissioner Schmitt would like City Administrator Ladner to contact Wichita State with some possible dates.
12. Com. Steffen Shamburg.
13. Adjourn.
Commissioner Shamburg made a motion, seconded by Commissioner Gamble to adjourn. Motion carried. 4 ayes.
The meeting adjourned at 5:51 p.m.
The public hearing for the property responsibility ordinance followed as scheduled.