April 24
CITY OF HIAWATHA
CITY COMMISSION MINUTES
MONDAY, APRIL 24, 2006
5:35 P.M.
HIAWATHA CITY HALL
723 OREGON ST.
1. Pledge of Allegiance/Call to Order
The Hiawatha City Commission met in regular session Monday, April 24, 2006 at 5:35 p.m. at City Hall with Mayor Trant, Commissioner Collins, Commissioner Shamburg, Commissioner Gamble, and Commissioner Schmitt present.
2. Approval of minutes of the April 17, 2006 City Commission Meeting
Mayor Trant stated that the times of the executive session should be included in the minutes. The first motion was made at 7:10 p.m. Commissioner Collins made a motion and Commissioner Shamburg seconded to extend the session at 7:30 p.m. and returned to regular session at 7:40 p.m.
Commissioner Schmitt made a motion, seconded by Commissioner Gamble, to approve the minutes of the April 17, 2006 city commission meeting with the additions as noted. Motion carried, 5 ayes.
3. Presentation of petitions, public comments, memorials
a. Recognition of Volunteers
Mayor Trant stated that National Volunteer Week is this week.
Volunteers recognized were: Jay Brock, American Legion Post #66; Lloyd Robinson, Hiawatha Lions Club; NEK Multi-County Friends of Hospice Volunteers; Beverly Sunderman and Courtney Riley, Morrill Public Library; Hiawatha Swim Team Board Members and Volunteers; Heartland Share Volunteers; Lucille Pennel, Oak Ridge Acres; Brown County Genealogical Society Volunteers; Jim and Lana Reigle and Jeff and Leslie Grimm, NEK-CAP; Hiawatha Elementary School Volunteers; and the Hiawatha Chamber of Commerce and Convention and Visitor’s Bureau Volunteers.
Mayor Trant also thanked the many people that help the city including the Planning Commission, the Board of Zoning Appeals, and the Fire Department. He stated that we should thank volunteers every chance we get. Thank you all.
Old Business
4. GAAP Waiver Resolution No. 2006-02
Mayor Trant stated that we discussed this resolution very briefly last week
Tom Armour stated that it is a resolution and a move by the city that he and the longtime auditors recommend be done. If it is not done, there will be impositions placed on the city. By making this resolution, this city will save $2,500 on the audit this year.
Commissioner Collins made a motion, seconded by Commissioner Gamble, to approve GAAP Waiver Resolution No. 2006-02. Motion carried, 5 ayes.
5. Warren Gatz Request for Payment
Warren Gatz gave the Mayor a letter to read to the commission. It was a report on the 2005 sewer line through the Gatz farm. Warren Gatz requested $1,000 for additional crop damage.
Commissioner Collins asked Tom Armour if he had done any research into this.
Tom Armour stated that he has not had enough time to get a recommendation for the commission.
Commissioner Collins stated that he thought this was settled and that we will need to do more research.
Commissioner Gamble told Mr. Gatz that he was paid $1,188.52 on December 27, 2005 for crop damage and $1,000 on May 12, 2004 for the WWTF easement.
Mayor Trant stated that this brings the total payments to $2,188.52. He told Mr. Gatz that while the project was being designed, you were consulted and the device was moved to a place that you approved. The city has tried very hard to make things right with you.
Mr. Gatz stated that he wanted the breather moved to protect the other people.
Commissioner Collins stated that we need to have Tom Armour look into it.
New Business
6. CONSENT AGENDA
a. Appropriation Ordinance #1090 in the amount of $87,343.27.
Commissioner Schmitt made a motion, seconded by Commissioner Collins, to approve the Consent Agenda. Motion carried, 5 ayes.
7. Interim City Administrator Tom Armour
a. Purchasing Policy/Procedure Question
Interim City Administrator Tom Armour asked the commission for their suggestions on the purchasing policy/procedure. He asked them to get back with him on which practices they would like to continue or discontinue. He stated that this ordinance should be amended for clarification.
b. Budget Work Session
Tom Armour stated that he has been taking a hard look at the budget. He has found discrepancies between the approved budget and the working budget. He would like to have a budget work session in the second week of May or after. He stated that it would be best to clear this up so that the new administrator would not be faced with it.
The budget work session will be May 15th after a short agenda.
Tom Armour stated that the Kansas Department of Commerce will be holding the CDBG Workshop for this year on May 3rd and 4th in Salina at the Holdiay Inn. He stated that in the past Marian Tubach has attended on behalf of the city. He asked the commission if they would like to continue with this practice.
Commissioner Collins stated that Marian should represent us.
Mayor Trant stated that since we have closed out the two CDBG grants with the WWTF, we might be eligible for more funding this fall.
8. Mayor Leon Trant
Mayor Trant stated that we should do a half hour executive session following the other commissioners’ times.
Mayor Trant thanked all the people of Hiawatha for allowing him to be their mayor for the last three years. He stated that it has been informative, educational, at times fun, and at other times very frustrating. He will look forward to helping Crosby if he asks.
9. Com. William Collins
Commission Collins told Mayor Trant that he appreciates the last three years he’s been in office and that he has enjoyed working with the mayor. He also welcomed in the new mayor.
Rance Hixson asked if the City books were balanced before the auditors came in this year.
Commissioner Collins stated that the 2005 books have been reconciled.
10. Com. Curtis Gamble
Commissioner Gamble thanked Mayor Trant for the past two years that he has been able to work with him on the commission. He stated that he appreciates the Mayor’s thoroughness and some of his decision making.
11. Com. Marianne Schmitt
Commissioner Schmitt thanked Mayor Trant for his time. She appreciates it.
12. Com. Steffen Shamburg
Commissioner Shamburg told Mayor Trant that it was been a pleasure to work with you and we appreciate your service.
COMMISSIONER COLLINS MADE A MOTION, SECONDED BY COMMISSIONER GAMBLE, TO RECESS INTO EXECUTIVE SESSION FOR 30 MINUTES TO INCLUDE CROSBY GERNON AND INTERIM CITY ADMINISTRATOR TOM ARMOUR. MOTION CARRIED, 5 AYES. MOTION WAS MADE AT 6:40 P.M.
COMMISSIONER SCHMITT MADE A MOTION, SECONDED BY COMMISSION SHAMBURG, TO EXTEND THE EXECUTIVE SESSION UNTIL 7:20 P.M. MOTION CARRIED, 5 AYES. MOTION WAS MADE AT 7:10 P.M.
Commissioner Schmitt made a motion, seconded by Commissioner Collins, to return to open session at 7:20 p.m. Motion carried, 5 ayes.
Mayor Trant stated that no action was taken during the executive session and we will proceed with the city administrator search.
13. Adjourn
Commissioner Schmitt made a motion, seconded by Commissioner Gamble, to adjourn at 7:22 p.m. Motion carried, 5 ayes.